How to Make an Extension Letter for Contract

Making an extension letter for a contract can be a daunting task, especially if you are not familiar with legal terms and agreements. However, with a little guidance, anyone can write an effective extension letter that will suffice in extending the terms of an existing contract. In this article, we will walk you through the steps of making an extension letter for a contract.

Step 1: Review the existing contract

Before you start drafting the extension letter, review the existing contract to ensure that you understand the terms that need to be extended. Identify the specific dates, services, and obligations that are set to expire.

Step 2: Decide on the terms of the extension

Once you have reviewed the existing contract, decide on the terms of the extension. Determine what dates need to be extended, and if there are any changes to the original contract that need to be made. Specify the new end date of the contract and whether or not any additional services or obligations will be added.

Step 3: Draft the extension letter

When drafting the extension letter, be clear and concise with your language. Use legal terms if necessary, but try to keep it simple. Begin the letter with a salutation, and then state the purpose of the letter, which is to extend the existing contract.

Next, provide the details of the extension, including the new end date of the contract and any additional services or obligations that will be added. Make sure to include the names of both parties, the original contract number, and the date the original contract was signed.

Step 4: Review and edit the letter

After drafting the letter, review and edit it to ensure there are no mistakes or inconsistencies. Check for spelling and grammar errors, and make sure all the details are correct.

Step 5: Sign and send the letter

Once the extension letter has been reviewed and edited, both parties must sign it to make it official. It is also a good idea to make copies of the letter for both parties to keep on file.

In conclusion, making an extension letter for a contract can be a straightforward process if you follow these simple steps. Remember to review the existing contract, decide on the terms of the extension, draft the letter, review and edit it, and finally sign and send it. With these tips, you can successfully extend the terms of an existing contract and continue to work with your business partners.